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GUARANTEED DEPARTURES ON ALL ESCORTED TOURS GROUP & INDEPENDENT FIT’s |
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For Reservations Contact Your Travel Agent Or Call: 877-782-9878 |
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Escorted Groups with Guaranteed Departures
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General Terms and Conditions
Rates and Fares Prices in our brochure are based on land only. All prices are subject to change without notice due to currency fluctuation.
Passport Information Passport number, date and place of issue and date of birth are now required by many foreign governments, airlines and trains, and may be required to confirm services. Your passport must be valid for six months after your return to the U.S.
Deposit A deposit of 25% the total tour price will be due within 15 days after making a reservation. After 15 days the reservation will be terminated.
Final Payment Full payment is due 60 days prior to departure. Less than 60 days prior to departure, full payment must be guaranteed at the time of booking with a credit card.
Changes A minimum $30 fee will be charged per transaction for any changes made to dates, hotels, or to ground transportation. When dates are changed on these packages, it is considered a cancelled trip and cancellation penalties will apply. All prices are subject to change without notice.
Cancellation Fees Cancellations must be received in writing. Penalties: 120 -91 days prior to departure: 15% of the total price 90-61 days prior to departures: 35% of the total price 60-31 days prior to departures: 50% of the total price Within in 30 days of departure: 100% of the total price
We highly recommend asking your travel agent about the purchase of travel Changes In Itineraries
VIP Tours will make every effort to operate all itineraries as disclosed in this brochure. However, circumstances may arise which would require an adjustment to the tour. We will do all that is possible to avoid such changes but we must reserve the right to make such modifications. Programs may require a change in sightseeing itineraries and modes of transportation.
Refunds All requests for refunds will be considered promptly, but they must be in writing and received within 14 days of the return date of the tour. Certain unused tour features are non-refundable.
Address for Deposits & Final Payments VIP Tours, 4971 Ringwood Meadow, Sarasota, FL 34235
Tour Documents & Rail Tickets Documents are mailed approximately 21 days prior to departure for all tours. Documents for all passengers cannot be released until full payment has been made. Rail tickets are issued under the regulations of each country's rail system and may require passport information. Train reservations may not be available for certain cities. Rail tickets are non-refundable.
Hotels All hotels offered in conjunction with our tours are Superior Tourist Class or First Class and better consistent with European standards. We must reserve the right to substitute hotels if absolutely necessary. Please note that it is standard policy that hotel rooms are not available for check-in before 2 p.m. Single rooms are often smaller than twin rooms. Triple rooms may not be available and consist of a rollaway bed or cot in a twin room, and may not be comfortable for three adults. Hotel bookings cancelled after departure from the USA are subject to 100% cancellation.
Smoking Policy There is a no-smoking policy on all of our transportation.
Gratuities Gratuities for the tour manager, local guides and drivers are not included and are at the discretion of the individual traveler.
Travelers Requiring Special Assistance Any disability requiring special attention should be reported to VIP Tours at the time the reservation is made. VIP Tours will make reasonable attempts to accommodate the special needs of such travelers, but it is not responsible for any denial of services by carriers, hotels, and other independent suppliers. We regret that we cannot provide individual assistance to a tour member for walking, dining, getting on and off motor coaches, ships and other transportation vehicles, or other personal needs. Travelers who need such assistance must be accompanied by a qualified companion.
Guaranteed Departures All of the tours in this brochure are guaranteed departures as listed. However, modes of transportation and itinerary routings may change based on the number of passengers on a guaranteed departure. More than one tour manager or host may accompany you on your escorted itinerary. Problems beyond the Tour Operator's control (such as civil unrest or acts of nature) may force a change in itinerary.
Responsibility VIP Tours (Operator). The tour services described in this brochure, including without limitation: transportation, lodging, and sightseeing, are provided by the carrier, hoteliers, and other suppliers that are independent contractors and not agents for, employees, partners, or joint ventures of the Operator. The Operator issues tickets, vouchers, and other travel documents for such services merely as an agent for the companies that furnish such services. Such tickets, vouchers, and other travel documents are subject to all terms and conditions of the respective suppliers (some of them may limit or exclude the supplier's liability). The Operator is not responsible for any loss of or damage to property or death or injury to persons, resulting from any act or omission of any supplier providing any tour service or any other person or entity or caused by strike, war, weather, quarantine, sickness, government restriction or regulation, or any other cause beyond its reasonable control. The tour participant expressly waives all rights, which he or she may have against the Operator in connection with the foregoing. Under no circumstances is the Operator to be construed as a carrier under contract for safe carriage of the passenger or his or her baggage and belongings. The Operator reserves the right to remove a client from a tour and provide a full refund for unused services. Any unresolved dispute or controversy arising under, or in connection with, the services provided by the Operator shall be settled exclusively by arbitration. The arbitrator shall not have the authority to add to, detract from, or modify any provision hereof nor to award punitive damages to any injured party. A decision by the arbitrator shall be final and binding. Judgment may be entered on the arbitrator's award in any court having jurisdiction. Each party shall be responsible for the respective fees and expenses of their legal representation and the costs of arbitration shall be shared equally. Legal proceedings against the Operator may be instituted only in a state or federal court within the State of Florida, and any claim involved in such proceedings shall be decided in accordance with the laws of the State of Florida. Any legal proceeding against the Operator must be commenced within one year following the date of tour completion. Neither the Operator nor any affiliate shall in any case be liable for other than compensatory damages, and you hereby waive any right to punitive damages. Every effort has been made to accurately produce the information in this brochure. We reserve the right to correct errors.
Payment of deposit constitutes your acceptance of all VIP Tours terms and conditions.
Visa Information A U.S. Passport valid for six months upon return to the U.S. is required of all tour participants. It is each traveler's responsibility to obtain their required visas. Visa requirements vary according to the country you are visiting as well as your nationality. For travelers who are not citizens of the United States, please consult a visa service or the embassy of your destination country for visa requirements. It is the traveler's responsibility to secure required visas.
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